- Bulk Invoicing Vs Billing Daily for Multiple Clients
You are managing your pet business with individualized invoices and you're finding the effort is going exponential for every new hire as your business grows. Human error becomes more and more frequent and inevitable, so it's time to look at efficient invoice management options so that you can spend more time on other growth demanding tasks!
With Easy Busy Pets, you can centralize your operations and let it automatically create (and send, charge or mark as paid) invoices for you. Now you can save 10+ hours a week of tedious work with billing efficiency including delegating the task of applying membership credits, special pricing per client and other pricing rules to software built for your business.
Bulk Invoicing (also known as batch invoicing) can be used to solve a number of challenges including:
Pet care businesses are in a service category of their own.
Many service-based businesses repeat their bills. After performing a set of repeatable, non-personalized, specific tasks, they send out a (template) invoice that doesn't change from client to client, except for some occasional manual edits. Usually this is achieved with a copy + paste feature in their invoicing or accounting software, what is known as "Accelerated billing" because it does save some time. More modern accounting software tools offer the ability to invoice multiple clients on a monthly basis.
Pet care demands more sophisticated automation of multiple invoices based on highly personalized appointments.
Some examples include a dog grooming salon offering a variety of add-ons like a nail trim for their full grooming service. Each of their invoice items has a price and duration completely dependent on the breed and size of the dog. Another example is what happens when a pet sitter walks a dog for an extra 17 minutes, needing this to be automatically accounted for in the bill for that specific visit.
Variations make it extremely challenging to run a traditional batch of invoices accounting software in pet care because now you're spending a large chunk of your time updating the template you just copied from invoice to invoice.
After working with thousands of businesses including dog walking, pet sitting, pet hotels, kennel and dog resorts, doggie daycare, grooming salons, mobile groomers, trainers, and pet wellness professionals, we re-invented batch billing for the pet care service industry! Easy Busy Pets brings pet-centric automated bulk invoicing to support individualized appointments offered by growing pet care businesses.
Pet service businesses are constantly seeking ways to automate their mass invoicing processes so that they can save time while reducing the human error involved in manually processing individual bills. This allows them more time to interact with clients on a personal level, increase their capacity to service more pets, and get paid better, faster and smarter.
Reach out to Easy Busy Pets today to learn more!
There is a dedicated area in the system for managing multiple invoices.
Selecting a date range scrapes your calendar (across all jobs completed or yet to be started, and employees of your business) resulting in a list of pet owner clients who owe you a payment. You are one click away from sending out all the invoices!
All invoices are automatically generated, and sent to all clients when clicking the send button. When the send out is taking place, a client receives the bill to pay on their side. Alternatively, if there is a default payment method like a credit card or ACH on client's file, then the invoice is charged as part of the send out so that the client doesn't have to do anything. Note: Your pet owner client can control this option or the manager can set the client's profile as to not auto-charge.
You may have noticed that we use different terms to refer to working with many invoices at one time versus one invoice at a time. Our system processes invoices in batches, or in bulk. Depending on your background, bulk may make more sense over batch. Both work!